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Besides serving as a method of communication, emails can also be treated as formal proofs on discussions. In lieu of the significance it holds to professionalism one has to take utmost care of delivering messages at the right time and being able to reply to the most important ones under all circumstances (even if you are on a vacation).

Also, messages of high importance need to be tracked at times (from source to destination). This could ensure that a message has been delivered and/or been read by the right person. MS Outlook (desktop client) features an integrated tool to help you with this.

Note:

To block email tracking or block sending read receipt in Outlook, please do as follows: 1. Click File Options to open the Outlook Options dialog box. In the Outlook Options dialog box, click Trust Center in the left bar, and then click the Trust Center Settings button. A read receipt confirms that an Outlook message you sent has been received and opened. This feature works the same in all modern versions of Microsoft Outlook: 2010, 2013, and 2016. When sending a message, if you want to add a read receipt to the message, select the Options tab, and in the Tracking group, check the Request a Read Receipt check box. Feb 03, 2020 Always send a read receipt: Outlook automatically returns a read receipt when you open a message and does this without your knowledge. Ask each time whether to send a read receipt: Outlook opens a dialog box after you read an email. You have the choice to either send the read receipt or to ignore the read receipt request. Click on Options tab Within the Option tab area, you will see a checkbox that reads: Request a Read Receipt. On checking the checkbox, you enable receiving a receipt from the specific contact reporting whether they have read your email or not Check on the box to enable receiving a Read Receipt from the recipient.

This works best when both the sender and receiver are using Outlook desktop client. Gmail users may try RightInbox to track messages and Yesware to check who read the messages.

Activating Receipt Requests on Outlook

The simplest way to activate requests for delivery and read emails is to check the respective check boxes while creating a new email message. The choices are available under Options -> Tracking on the new email window.

However, this would serve as a singleton request and you would have to repeat the activity for each required instance. For a permanent setting, follow the understated steps:-

Step 1: Navigate to Outlook Tools and click on Options to bring up the setup wizard.

Step 2: On the Options dialog switch the highlight to Preferences tab. Click on the button reading Email Options under the Email section.

Step 3: The Email Options dialog will be launched next. Under Message handling you will find Tracking Options. Hit this button.

Step 4: As shown in the image below, tick Delivery receipt to receive confirmation on delivery of messages and tick Read receipt to receive confirmation that your message has been viewed.

Step 5: Click on Ok. Click on Ok for all the dialog boxes that got stacked from Step 2 to Step 4.

With this setup you will have to manually navigate to Options -> Tracking on the new email window only in any special case.

What Happens Next?

I tried testing if the setup worked. I sent an email with the delivery receipt checked and this is what I received in response.

I tried it again for read receipt and noticed that it was a conditional layer. The receiver must give his/her consent in order to send the read receipt to the sender of the message.

With all the consent, I got a read receipt for my test message as shown in the image below.

Conclusion

This is something that you may not require in your day to day life. But definitely, it drags some attention in occasions where you want to ensure and track the progress of things. Do you think this gives you some more edge with your emails at work? Let us know in the comments section.

The above article may contain affiliate links which help support Guiding Tech. However, it does not affect our editorial integrity. The content remains unbiased and authentic.Also See#email #outlook

Did You Know

123456 is the most common email password.

Set Read Receipt On Outlook 2016 For A Mac Free

More in email

What Is Archive in Gmail and How to Archive and Unarchive Emails

Outlook for Mac is adding several highly requested features for Office 365 customers, including the ability to send an email at the time of your choice and request delivery notifications and read receipts. These additions deliver on four of our top 10 requested features, and are designed to help you get more done quickly and stay in control of the day ahead.

A big part of our prioritization of new features and enhancements comes from the votes and feedback we receive from you at our Outlook UserVoice site, and the input we get from our Office Insiders. We thank you all for your feedback and are excited to hear what you think of our new additions!

Here’s a look at what’s new.

Send your emails when you want

The best time to write an email and the best time to send an email may not always align. With our new Send Later feature, you can write an email now and schedule it to be sent automatically at the perfect time. Once you are done drafting your email, click the drop-down next to Send and then select Send Later. Choose the date and time to send the email and the message is saved to your Drafts folder. When the scheduled time comes, the email is automatically sent—you don’t even need to have Outlook or your computer open!

This feature is available to Office Insider Fast users today and coming to Office 365 subscribers in July. For more details, see Can I delay or schedule the delivery of email messages in Outlook 2016 for Mac?

Use read and delivery receipts to track your emails

Sometimes you need to be notified that an important email has been delivered to and read by your recipient. Outlook for Mac now supports both read and delivery receipts. A delivery receipt confirms delivery of your email message to the recipient’s mailbox, but not that the recipient has seen it or read it. A read receipt confirms that your message was opened.

In Outlook for Mac, the message recipient can decline to send read receipts. For more details, see Request a read receipt or delivery notification.

Spend less time writing emails

Sending the same email over and over again? Email templates are great for sending messages that include information that infrequently changes from message to message. Compose and save a message as a template and then reuse it when you want it. New information can be added before the template is sent as an email message. For more details, see Can I create email templates in Outlook 2016 for Mac?

Stay on top of your day by creating calendar events and tasks from emails

Emails contain the important information you need to get things done throughout the day. Often, however, those tasks need to be scheduled as part of your day to get completed on time. You can now drag and drop emails directly to your calendar to reserve that time. The subject of the email becomes the calendar subject, and the body of the email goes in the notes field.

Set Read Receipt On Outlook 2016 For A Mac File

For those of you who are task users, you can do the same thing. Drag the email to your task view to create new items.

Improving the account setup experience

We’ve simplified the Add Account experience in Outlook for Mac. Previously, you needed to know details about what type of account you have (e.g., Office 365 or Exchange, IMAP or POP). Now you can simply enter your email address and Outlook detects your account settings and guides you through the process. And if you’ve signed in to other Office apps before launching Outlook for the first time, you will be asked if you want to add that account automatically. For more details, see Set up Outlook on your Mac.

Set Read Receipt On Outlook 2016 For A Mac Computer

How do I get all these new improvements?

The Send Later feature is available to Office Insider Fast users today on version 15.36 (170606) and will be available to all Office 365 subscribers in July. The Request a Delivery and Read receipts, email templates, and creating calendar events and tasks from emails additions are available today to all Office 365 subscribers on version 15.35 (170610). The improved account setup experience is available to all Outlook Mac users on version 15.34 (170515).

Outlook 2016 Mac Read Receipts

Let us know what you think of our additions! If you have other ideas for what would make Outlook for Mac even better for you, let us know on our Outlook UserVoice site.

Set Read Receipt On Outlook 2016 For A Macbook Pro

—The Outlook team